Clerical Ability

A comprehensive Civil Service Exam reviewer covering Clerical. Designed to test critical thinking with detailed explanations for Medium level questions. Time limit: 30 minutes.

Question 1

Which of the following sentences correctly uses parallel structure?

  • The new clerk was responsible for organizing documents, categorizing files, and to file reports.
  • The committee decided on increasing efficiency, to reduce waste, and improving communication.
  • Her duties include writing memos, scheduling appointments, and the management of office supplies.
  • To organize documents, to categorize files, and to file reports were the primary tasks of the new clerk.
Explanation:

Parallel structure requires that elements in a series or comparison maintain the same grammatical form. In option D, 'to organize,' 'to categorize,' and 'to file' are all infinitive phrases, maintaining parallel structure. Options A, B, and C mix different grammatical forms (e.g., gerunds with infinitives or nouns with verbs), thus violating parallel structure.

Question 2

Identify the word that is correctly spelled.

  • Acomodate
  • Accomodate
  • Acommodate
  • Accommodate
Explanation:

The correctly spelled word among the choices is 'accommodate'. 'Acomodate' is missing a 'c', 'accomodate' is missing an 'm', and 'acommodate' is missing both a 'c' and an 'm'. This is a common spelling error.

Question 3

A government agency received 360 applications last month. This month, the number of applications increased by 25%. If 1/3 of the applications received this month were incomplete, how many complete applications were received this month?

  • 270
  • 300
  • 320
  • 360
Explanation:

First, calculate the increase in applications: 25% of 360 = 0.25 * 360 = 90. So, this month's applications are 360 + 90 = 450. Next, find the number of incomplete applications: 1/3 of 450 = 150. Finally, subtract the incomplete applications from the total to find the complete ones: 450 - 150 = 300.

Question 4

Which of the following logical conclusions can be drawn from the given statements? 'All successful civil servants are diligent. Some diligent individuals are also creative.'

  • Some creative individuals are diligent.
  • All diligent individuals are successful civil servants.
  • No successful civil servants are creative.
  • All creative individuals are successful civil servants.
Explanation:

From 'All successful civil servants are diligent,' we know that being diligent is a necessary condition for being a successful civil servant. From 'Some diligent individuals are also creative,' we know there's an overlap between diligent and creative people, but it doesn't mean all diligent people are creative, nor does it mean all creative people are diligent. Therefore, we can conclude that 'Some successful civil servants are creative' is a possibility if those diligent successful civil servants are among the 'some diligent individuals' who are creative. However, the most direct and undeniable conclusion is that 'Some creative individuals are diligent,' which is simply a rephrasing of the second premise. Let's re-evaluate options based on strict logical deduction. 'Some diligent individuals are also creative' implies 'Some creative individuals are diligent'. The first premise means all successful civil servants are a subset of diligent individuals. If 'some diligent individuals are creative', then it is possible that 'some successful civil servants are creative' but not guaranteed. Option A is the only direct and certain conclusion based on the second statement.

Question 5

In the context of office correspondence, what is the primary purpose of a 'memorandum' (memo)?

  • To establish a legally binding contract with an external party.
  • To provide a detailed financial audit report to stakeholders.
  • To communicate information or directives internally within an organization.
  • To formally apply for a new position within the public sector.
Explanation:

A memorandum (memo) is typically used for internal communication within an organization. Its primary purpose is to convey information, directives, or announcements to employees or specific departments, often in a concise and formal manner, but less formal than a letter. It is not generally used for external communication, legal binding, or extensive financial reporting.

Question 6

Choose the sentence that demonstrates the most effective and concise wording without redundancy.

  • The final outcome of the meeting was successfully achieved by the team.
  • The team successfully achieved the meeting's outcome.
  • The outcome of the meeting was achieved by the team in a timely manner.
  • We need to plan ahead for our future plans and strategies.
Explanation:

Option B is the most concise and effective. Option A is redundant with 'final outcome'. Option C uses the passive voice unnecessarily and 'in a timely manner' can be replaced by 'promptly'. Option D is also redundant with 'future plans'. Effective communication in a clerical setting often prioritizes conciseness and clarity.

Question 7

What is the synonym for 'ubiquitous'?

  • Scarce
  • Limited
  • Pervasive
  • Rare
Explanation:

'Ubiquitous' means present, appearing, or found everywhere. 'Pervasive' is a direct synonym, meaning spreading widely throughout an area or a group of people. 'Scarce' is an antonym, 'limited' implies restriction, and 'rare' means not occurring very often.

Question 8

An office budget allocated P12,000 for office supplies for the quarter. In the first month, 30% was spent. In the second month, P3,600 was spent. What percentage of the original budget remains for the third month?

  • 30%
  • 40%
  • 50%
  • 60%
Explanation:

First month spending: 30% of P12,000 = 0.30 * 12,000 = P3,600. Second month spending: P3,600. Total spending for the first two months: P3,600 + P3,600 = P7,200. Remaining budget: P12,000 - P7,200 = P4,800. Percentage remaining: (P4,800 / P12,000) * 100% = 0.40 * 100% = 40%.

Question 9

Which figure logically completes the series? (Assume geometric shapes are rotating or changing attributes systematically.)

  • Circle with a dot at the bottom.
  • Square with a dot at the bottom.
  • Circle with a dot at the top.
  • Square with a dot at the top.
Explanation:

The pattern involves two main changes: the outer shape and the inner dot. The outer shape alternates between a square and a circle. The inner dot alternates between being at the top and the bottom of the shape. Following this pattern, the next figure should have a square (alternating from circle) and the dot should be at the top (alternating from bottom).

Question 10

What is the primary role of the Civil Service Commission (CSC) in the Philippines?

  • To manage the national defense and security forces.
  • To oversee and regulate the entire civil service system and its personnel.
  • To formulate economic development plans for the country.
  • To conduct foreign policy and international relations.
Explanation:

The Civil Service Commission (CSC) is the central personnel agency of the Philippine government. Its primary role is to promote morale, efficiency, integrity, responsiveness, progressiveness, and courtesy in the civil service, and to professionalize the civil service. This includes formulating policies, standards, and guidelines for personnel management, and administering the civil service examinations. It does not primarily handle national defense, economic development, or foreign relations.

Question 11

Choose the sentence with the correct subject-verb agreement.

  • Each of the reports were submitted on time.
  • The committee have decided on the new policy.
  • Neither the manager nor the employees are available for the meeting.
  • A variety of tasks requires careful planning.
Explanation:

In option C, 'Neither the manager nor the employees' is a compound subject joined by 'nor'. When subjects are joined by 'nor', the verb agrees with the subject closest to it. 'Employees' is plural, so the verb 'are' is correct. In A, 'each' takes a singular verb ('is'). In B, 'the committee' acts as a singular unit and takes a singular verb ('has'). In D, 'a variety of tasks' is a plural subject that takes a plural verb ('require').

Question 12

Which word is an antonym for 'benevolent'?

  • Generous
  • Compassionate
  • Malevolent
  • Altruistic
Explanation:

'Benevolent' means well meaning and kindly. Its antonym would be a word that describes ill will or unkindness. 'Malevolent' means having or showing a wish to do evil to others. 'Generous' is a synonym, 'compassionate' is a synonym, and 'altruistic' is also a synonym.

Question 13

A clerk needs to arrange 180 files into folders. Each folder can hold 15 files. If the clerk can arrange 3 folders in 10 minutes, how long will it take to arrange all 180 files?

  • 30 minutes
  • 40 minutes
  • 50 minutes
  • 60 minutes
Explanation:

First, calculate the total number of folders needed: 180 files / 15 files/folder = 12 folders. Next, determine the time taken per folder: 10 minutes / 3 folders = 3.33 minutes/folder (approximately). Finally, calculate the total time: 12 folders * (10 minutes / 3 folders) = 4 * 10 minutes = 40 minutes.

Question 14

If 'DOCUMENT' is to 'TNEUMOCD' as 'CLERICAL' is to '________'

  • LACRIELC
  • LACIERLC
  • LARCIECL
  • LACIREL
Explanation:

Observe the pattern: 'DOCUMENT' becomes 'TNEUMOCD'. The word is reversed, and then the first two letters of the reversed word are swapped with the last two letters of the reversed word. Reversed 'DOCUMENT' is 'TNEUMOCD'. No, that's not it. Let's re-examine. 'DOCUMENT' to 'TNEUMOCD'. The letters are moved. D O C U M E N T. T N E U M O C D. It seems like the word is reversed, but then the middle letters are kept in order. D O C U M E N T. Reversed is T N E M U C O D. This doesn't match. Let's try letter shifting or pairing. D(1) O(2) C(3) U(4) M(5) E(6) N(7) T(8). T(8) N(7) E(6) U(4) M(5) O(2) C(3) D(1). It looks like the word is spelled backward, but there's a slight rearrangement. The first and last letters are swapped (D and T). The second and second-to-last are swapped (O and N), and so on. D O C U M E N T. T N E M U C O D. This is a complete reversal. The target is TNEUMOCD. This means the reversal is not direct. Let's analyze. D O C U M E N T. T N E U M O C D. The letters are 'T', 'N', 'E', 'U', 'M', 'O', 'C', 'D'. This is the word 'DOCUMENT' spelled backward, but the 4th and 5th letters (U and M) are kept in their original relative positions after reversal, while the rest are reversed. No, that's too complex. Let's assume a simpler pattern: the word is reversed, and then the first and last letters of the reversed word are swapped. Reversed 'DOCUMENT' is 'TNE M U C O D'. If we swap the first and last letters of this reversed word, it becomes 'DNE M U C O T'. This is also not it. Let's look at the example again: DOCUMENT -> TNEUMOCD. The first letter 'D' goes to the last position. The last letter 'T' goes to the first position. The second letter 'O' goes to the second-to-last position. The second-to-last 'N' goes to the second position. The third letter 'C' goes to the third-to-last position. The third-to-last 'E' goes to the third position. This is a perfect reversal of pairs: (D,T), (O,N), (C,E), (U,M). So, the word is effectively reversed. DOCUMENT reversed is TNEMUCOD. But the example is TNEUMOCD. This means the letters are reversed, but the order of the letters 'U' and 'M' in the middle is preserved. No, let's try a different approach. The sequence is reversed: D O C U M E N T -> T N E M U C O D. The given output is T N E U M O C D. This means the middle two letters of the reversed word ('M' and 'U') have been swapped to 'U' and 'M'. So, reverse the word, then swap the two middle letters. For 'CLERICAL': Reversed is L A C I R E L C. The middle two letters are 'C' and 'I'. Swapping them gives 'I' and 'C'. So, L A I C R E L C. Let's re-check the example again. DOCUMENT. Reversed is TNEMUCOD. Middle letters are M and U. Swapping them gives TNEU M O C D. This matches the example! So the rule is: reverse the word, then swap the two middle letters. CLERICAL reversed is LACIRELC. The middle two letters are I and R. Swapping them gives R and I. So, LARCIE LC. No, the middle letters are I and R. Swapping them means LACRIELC. Let's re-evaluate. D O C U M E N T. 8 letters. Middle are U and M. T N E M U C O D (reversed). The given is T N E U M O C D. So 'M' and 'U' are swapped to 'U' and 'M'. This means the 4th and 5th letters of the reversed word are swapped. For CLERICAL (8 letters): C L E R I C A L. Reversed is L A C I R E L C. The 4th letter is I, the 5th letter is R. Swapping them gives R and I. So the result is L A C R I E L C. This matches option A.

Question 15

When composing a professional email to a superior, which of the following is the most appropriate closing?

  • See ya!
  • Sincerely,
  • Later!
  • Best wishes,
Explanation:

In professional correspondence, especially with a superior, 'Sincerely' or 'Regards' are standard and appropriate closings. 'See ya!' is too informal. 'Later!' is also informal. 'Yours truly' is acceptable but 'Sincerely' is more common in modern business communication. 'Sincerely' conveys respect and professionalism.

Question 16

Which sentence contains a dangling modifier?

  • Having finished the report, the deadline was met.
  • Having finished the report, the employee met the deadline.
  • The report, having been finished, met the deadline.
  • The deadline was met after the report was finished.
Explanation:

A dangling modifier occurs when a modifying phrase does not clearly and logically modify any word in the sentence. In option A, 'Having finished the report,' implies that the report itself finished something, not the person. The phrase should modify the subject performing the action. Option B is correct: the employee finished the report. Option C and D are grammatically correct and do not have dangling modifiers.

Question 17

Choose the word closest in meaning to 'diligent'.

  • Lazy
  • Industrious
  • Careless
  • Indifferent
Explanation:

'Diligent' means having or showing care and conscientiousness in one's work or duties. 'Industrious' is a direct synonym, meaning hardworking and assiduous. 'Lazy' is an antonym. 'Careless' is an antonym. 'Indifferent' means having no particular interest or sympathy, which is unrelated.

Question 18

A department has 45 employees. 2/5 of them are male. If 1/3 of the female employees are new hires, how many female employees are NOT new hires?

  • 9
  • 12
  • 18
  • 27
Explanation:

First, calculate the number of male employees: (2/5) * 45 = 18 males. Then, calculate the number of female employees: 45 - 18 = 27 females. Next, find the number of new female hires: (1/3) * 27 = 9 new female hires. Finally, subtract the new female hires from the total female employees to find those who are not new hires: 27 - 9 = 18.

Question 19

Which statement is a valid deduction from the premise: 'All official documents must be signed by the department head. This document has not been signed by the department head.'

  • This document is not an official document.
  • The department head is too busy to sign documents.
  • All unsigned documents are unofficial.
  • The document will eventually be signed.
Explanation:

This is a classic deductive reasoning problem (modus tollens). If all official documents are signed by the department head, and this document is NOT signed by the department head, then it logically follows that this document CANNOT be an official document. Options B, C, and D make assumptions or incorrect conclusions based on the given premises.

Question 20

In the context of government service, what does 'red tape' typically refer to?

  • Strict security measures for classified information.
  • Excessive bureaucracy and adherence to formal rules that cause delays.
  • The process of allocating government funds for public projects.
  • A public awareness campaign about government services.
Explanation:

'Red tape' is an idiom referring to excessive regulation or rigid conformity to formal rules or standards, which is regarded as hindering or preventing action or decision-making. It's often associated with bureaucracy and inefficiency in government processes. It does not refer to security measures, budget allocations, or public relations campaigns.

Question 21

Which of the following sentences uses the semicolon correctly?

  • She likes coffee; but he prefers tea.
  • The meeting starts at 9:00 AM; please be punctual.
  • We need to purchase pens; paper; and staplers.
  • He visited Paris; France; Rome; Italy; and Berlin; Germany.
Explanation:

A semicolon is used to join two independent clauses that are closely related in meaning, or to separate items in a complex list that already contain commas. Option C correctly uses a semicolon to connect two independent clauses: 'The project was challenging' and 'we managed to complete it on time.' Options A and B use semicolons incorrectly; A should use a comma, and B should use a colon or a different conjunction. Option D uses it to separate simple list items, where commas would suffice.

Question 22

What is the meaning of 'procrastinate'?

  • To complete a task quickly.
  • To prioritize urgent tasks.
  • To delay or postpone action.
  • To organize documents efficiently.
Explanation:

'Procrastinate' means to delay or postpone action; put off doing something. Option C directly matches this definition. Options A, B, and D describe different actions.

Question 23

An administrative assistant manages a filing system. There are 5 main categories, and each category has 4 subcategories. If each subcategory contains an average of 25 folders, and each folder contains an average of 10 documents, how many documents are there in total?

  • 500 documents
  • 1,000 documents
  • 2,500 documents
  • 5,000 documents
Explanation:

Calculate step-by-step: Total subcategories = 5 main categories * 4 subcategories/main category = 20 subcategories. Total folders = 20 subcategories * 25 folders/subcategory = 500 folders. Total documents = 500 folders * 10 documents/folder = 5,000 documents.

Question 24

If 'DESK' is to 'KSED' as 'CHAIR' is to '_____'

  • RIAHC
  • AICHR
  • RCAIH
  • CHAIR
Explanation:

The pattern is a simple reversal of the word. 'DESK' spelled backward is 'KSED'. Following this pattern, 'CHAIR' spelled backward is 'RIAHC'.

Question 25

Which of the following is an example of an ethical dilemma a civil servant might face?

  • Deciding which brand of paper to order for the office.
  • Discovering a colleague is misusing minor office supplies and deciding whether to report them.
  • Choosing the most efficient software for data entry.
  • Refusing to accept a bribe from a client.
Explanation:

An ethical dilemma involves a situation where a choice must be made between two or more morally acceptable or equally undesirable courses of action. Option B presents such a conflict: upholding public trust (reporting) versus loyalty to a colleague (concealing). Options A, C, and D describe routine tasks or clear violations, not a dilemma between two 'right' or 'wrong' courses of action.

Question 26

Choose the correctly punctuated sentence.

  • The manager, who is very busy will review the proposal tomorrow.
  • We need to order more paper however the budget is tight.
  • She asked, 'Are you available for the meeting'?
  • Although the report was lengthy, it was well-researched, but it lacked a clear conclusion.
Explanation:

Option D correctly uses a comma after the introductory dependent clause ('Although the report was lengthy') and before the coordinating conjunction 'but' which connects two independent clauses ('it was well-researched' and 'it lacked a clear conclusion'). Options A, B, and C have incorrect or missing punctuation for compound or complex sentences.

Question 27

What is the meaning of the idiom 'to cut corners'?

  • To navigate a sharp turn quickly.
  • To perform a task inadequately to save time or money.
  • To perfectly align documents in a folder.
  • To reduce the size of a document for printing.
Explanation:

To 'cut corners' means to do something in the easiest, quickest, or cheapest way, often by sacrificing quality or proper procedure. Option B accurately reflects this meaning. Options A, C, and D describe different concepts.

Question 28

A document processing center aims to process 1,500 documents per day. On Monday, they processed 90% of their target. On Tuesday, they processed 120% of Monday's output. How many documents did they process on Tuesday?

  • 1,350
  • 1,620
  • 1,800
  • 2,025
Explanation:

First, calculate Monday's output: 90% of 1,500 = 0.90 * 1,500 = 1,350 documents. Next, calculate Tuesday's output, which is 120% of Monday's output: 120% of 1,350 = 1.20 * 1,350 = 1,620 documents.

Question 29

If the sequence is 3, 7, 15, 31, 63, what is the next number in the series?

  • 95
  • 127
  • 131
  • 145
Explanation:

The pattern is that each number is doubled and then 1 is added. 3 * 2 + 1 = 7. 7 * 2 + 1 = 15. 15 * 2 + 1 = 31. 31 * 2 + 1 = 63. Therefore, the next number is 63 * 2 + 1 = 126 + 1 = 127.

Question 30

Which of the following describes the principle of 'accountability' in public service?

  • Ensuring all government records are publicly accessible.
  • Being responsible for one's actions and decisions, and justifying them to the public.
  • Completing tasks with minimal resources and maximum output.
  • Treating all citizens equally regardless of their background.
Explanation:

Accountability in public service means that civil servants are responsible for their actions and decisions, and must be able to justify them. It implies being answerable for performance and conduct, especially to the public. Option B correctly encapsulates this. Options A, C, and D describe transparency, efficiency, and neutrality, which are related but distinct principles.

Question 31

Choose the sentence that avoids a common error in pronoun usage.

  • The committee presented it's report to the board.
  • The committee presented its report to the board.
  • The committee presented their report to the board.
  • Everyone should bring their own lunch.
Explanation:

Option B is correct because 'its' is the possessive form of 'it', indicating that the committee has 'its' own agenda. Option A uses 'it's' (a contraction of 'it is'), which is incorrect here. Option C uses 'their' when referring to a singular collective noun 'committee', which should take a singular possessive pronoun. Option D uses 'its' correctly, but 'their' is used incorrectly for 'everyone', which is singular and takes a singular pronoun ('his or her' or 'their' in informal contexts, but 'his or her' is strictly correct). However, comparing A, B, and C, B is the most unequivocally correct in its usage of 'its'.

Question 32

What is the meaning of 'discretionary' in the context of official duties?

  • Mandatory and strictly defined by law.
  • Requiring approval from a higher authority for every step.
  • Subject to one's own judgment or choice, within certain limits.
  • Actions that are outside the scope of one's official responsibilities.
Explanation:

'Discretionary' means available for use at the discretion of the user; subject to one's own judgment. In official duties, it refers to actions or decisions that are not strictly mandated by rules but are left to the judgment of the official. Option C best captures this meaning. Options A, B, and D describe mandatory, strictly regulated, or illegal actions.

Question 33

A new printer can print 40 pages per minute. An old printer can print 25 pages per minute. If both printers work simultaneously to print a 1,300-page document, how long will it take to complete the task?

  • 15 minutes
  • 20 minutes
  • 25 minutes
  • 30 minutes
Explanation:

First, find the combined printing speed: 40 pages/minute + 25 pages/minute = 65 pages/minute. Then, divide the total number of pages by the combined speed to find the total time: 1,300 pages / 65 pages/minute = 20 minutes.

Question 34

Which of the following is the odd one out?

  • Microsoft Word
  • Google Docs
  • Microsoft Excel
  • Apple Pages
Explanation:

All the other options (Microsoft Word, Google Docs, Apple Pages) are word processing software used for creating and editing text documents. Microsoft Excel, however, is a spreadsheet program used for numerical data analysis, calculations, and creating charts.

Question 35

In the Philippine government, what does the acronym 'DBM' stand for?

  • Department of Business and Marketing
  • Department of Budget and Management
  • Department of Banking and Money
  • Division of Bureaucratic Management
Explanation:

DBM stands for Department of Budget and Management. It is a key government agency responsible for preparing the national budget and managing government expenditures. The other options are incorrect acronyms for government bodies.

Question 36

Choose the option that best combines the following sentences without changing their meaning: 'The report was extensive. It contained detailed statistical analysis. It was submitted yesterday.'

  • The extensive report, which contained detailed statistical analysis, was submitted yesterday.
  • The report was extensive; it contained detailed statistical analysis and was submitted yesterday.
  • Submitted yesterday, the extensive report contained detailed statistical analysis.
  • The report was extensive, and it contained detailed statistical analysis, and it was submitted yesterday.
Explanation:

Option A effectively combines all three pieces of information into one concise sentence using a relative clause ('which contained...') and a conjunction ('and'). Options B, C, and D either change the meaning, are less concise, or are grammatically awkward.

Question 37

What is the meaning of 'expedite'?

  • To delay a process.
  • To complicate a task.
  • To strictly follow protocol.
  • To speed up a process.
Explanation:

'Expedite' means to make an action or process happen sooner or be accomplished more quickly. Option D directly matches this definition. Options A, B, and C describe different actions, some of which are opposite to expediting.

Question 38

A conference room has 8 rows of chairs, with 12 chairs in each row. If 1/4 of the chairs are reserved for VIPs and 1/6 of the remaining chairs are broken, how many usable chairs are there for general attendees?

  • 48
  • 54
  • 60
  • 64
Explanation:

Total chairs = 8 rows * 12 chairs/row = 96 chairs. Reserved chairs for VIPs = (1/4) * 96 = 24 chairs. Remaining chairs after VIPs = 96 - 24 = 72 chairs. Broken chairs from the remaining = (1/6) * 72 = 12 chairs. Usable chairs for general attendees = 72 - 12 = 60 chairs.

Question 39

If 'APPLE' is to 'PPLEA' as 'GRAPE' is to '_____'

  • RAPEG
  • RAGPE
  • APERG
  • GRAPE
Explanation:

The pattern is that the first letter of the word is moved to the end of the word. A P P L E becomes P P L E A. Following this rule, G R A P E becomes R A P E G.

Question 40

A civil servant is asked to process a document that seems to violate a minor, but clear, procedural rule. The superior insists on processing it quickly. What is the most appropriate action for the civil servant?

  • Process the document as instructed, assuming the superior knows best.
  • Politely inform the superior of the procedural rule and request written instruction or clarification.
  • Process the document but inform colleagues about the superior's instruction.
  • Refuse to process the document and escalate the issue to a higher authority immediately.
Explanation:

In public service, upholding rules and procedures is paramount, even for minor violations, as they can set precedents or lead to larger issues. Directly refusing can cause conflict, but blindly following can compromise integrity. The most appropriate action is to politely but clearly state the procedural issue and seek clarification or written instruction from the superior. This documents the concern and shifts responsibility for the deviation to the superior, while still respecting the chain of command. Options A and C are too compliant without addressing the issue, and D is too confrontational without attempting resolution.

Question 41

Which sentence demonstrates correct use of the apostrophe for possession?

  • The manager's decisions were controversial.
  • The managers' decisions were controversial.
  • The managers decisions were controversial.
  • The managers's decisions were controversial.
Explanation:

Option B correctly uses the apostrophe to show possession. 'Managers' decisions' indicates decisions belonging to multiple managers. Option A uses 'manager's' which would imply a single manager. Option C uses 'managers' without an apostrophe, indicating a plural noun not possession. Option D uses 'managers's' which is incorrect for plural possession (it should be managers').

Question 42

Choose the word that is an antonym for 'transient'.

  • Fleeting
  • Permanent
  • Ephemeral
  • Temporary
Explanation:

'Transient' means lasting only for a short time; impermanent. Its antonym would be something that is lasting or permanent. 'Permanent' directly opposes this meaning. 'Fleeting' and 'ephemeral' are synonyms. 'Temporary' is also a synonym.

Question 43

An office uses three types of paper: A4, Legal, and Letter. 40% of the paper stock is A4, and 30% is Legal. If there are 150 reams of Letter-sized paper, what is the total number of reams of paper in the office?

  • 300
  • 450
  • 500
  • 600
Explanation:

If A4 is 40% and Legal is 30%, then A4 + Legal = 70%. This means Letter-sized paper accounts for 100% - 70% = 30% of the total stock. If 150 reams represent 30% of the total, then the total number of reams (X) can be found by: 0.30 * X = 150. X = 150 / 0.30 = 500 reams.

Question 44

Which of the following is most likely to be an assumption made when planning an office renovation that is NOT explicitly stated?

  • The renovation will improve employee morale.
  • The renovation will be completed within the allocated budget.
  • All necessary permits will be secured.
  • The office will remain operational during the renovation.
Explanation:

An assumption is something taken for granted or accepted as true without proof. When planning a renovation, it's often assumed that the project will stay within the allocated budget, even if it's not explicitly stated as a condition in every discussion. Options A, B, and C are typically explicit requirements or objectives rather than unstated assumptions.

Question 45

What is the primary function of a 'firewall' in computer networking for an office?

  • To increase internet speed for all users.
  • To prevent unauthorized access to the internal network.
  • To create automatic backups of all data.
  • To manage access to shared printers.
Explanation:

A firewall is a network security system that monitors and controls incoming and outgoing network traffic based on predetermined security rules. Its primary function is to establish a barrier between a trusted internal network and untrusted external networks (like the internet) to prevent unauthorized access and protect against cyber threats. It does not primarily boost internet speed, create backups, or manage printer access.

Question 46

Which sentence uses the subjunctive mood correctly?

  • If I was you, I would accept the offer.
  • It is imperative that he be present at the meeting.
  • She demanded that he finishes the report by noon.
  • I wish I would be taller.
Explanation:

The subjunctive mood is used to express wishes, proposals, demands, or statements contrary to fact. It often appears in 'that' clauses following verbs like 'recommend,' 'suggest,' 'demand,' or in 'if' clauses expressing hypothetical situations. In option B, 'It is imperative that he be present' correctly uses the base form of the verb 'to be' ('be') after 'imperative that,' which expresses a strong recommendation or necessity. Option A uses 'was' which is indicative. Option C uses 'is' which is indicative. Option D uses 'would' which is modal but not the strict subjunctive form required here.

Question 47

What is the correct definition of 'concur'?

  • To agree with someone.
  • To disagree strongly.
  • To postpone a decision.
  • To present an argument.
Explanation:

'Concur' means to agree or be of the same opinion. Option A directly matches this definition. Options B, C, and D describe different actions or states.

Question 48

A project team consists of 5 members. If each member works 8 hours a day, and the project requires 600 man-hours to complete, how many days will it take the team to finish the project?

  • 10 days
  • 12 days
  • 15 days
  • 20 days
Explanation:

First, calculate the total man-hours the team can contribute per day: 5 members * 8 hours/member/day = 40 man-hours/day. Then, divide the total required man-hours by the daily team capacity: 600 man-hours / 40 man-hours/day = 15 days.

Question 49

Which pair of words has a similar relationship to 'AUTHOR : BOOK'?

  • Painter : Brush
  • Builder : House
  • Singer : Song
  • Chef : Recipe
Explanation:

The relationship is 'creator : creation'. An author creates a book. Following this pattern, a 'COMPOSER' creates a 'SYMPHONY'. 'Painter : Brush' is 'creator : tool'. 'Builder : House' is 'creator : creation'. 'Singer : Song' is 'performer : creation'. 'Chef : Recipe' is 'creator : guide'. 'Builder : House' is the best fit as it represents a direct creator-creation relationship, similar to Author:Book.

Question 50

Under the Philippine Constitution, what is the principle that emphasizes the importance of public office being a public trust?

  • Principle of Transparency
  • Principle of Public Office is a Public Trust
  • Principle of Impartiality
  • Principle of Due Process
Explanation:

Article XI, Section 1 of the 1987 Philippine Constitution explicitly states: 'Public office is a public trust. Public officers and employees must at all times be accountable to the people, serve them with utmost responsibility, integrity, loyalty, and efficiency, act with patriotism and justice, and lead modest lives.' This principle is known as 'Public Office is a Public Trust.' While transparency, accountability, and ethical conduct are related, 'Public Office is a Public Trust' is the specific constitutional principle. Impartiality is a characteristic, not the overarching principle.

Question 51

Read the following paragraph and identify its main idea: 'Effective time management is crucial for civil servants. It enables them to prioritize tasks, meet deadlines, and allocate resources efficiently. Without it, work piles up, productivity declines, and stress levels increase, ultimately affecting public service delivery.'

  • Effective time management is essential for civil servants to ensure efficient public service.
  • Civil servants often struggle with high-stress levels due to heavy workloads.
  • Prioritizing tasks is the most important aspect of a civil servant's job.
  • Resource allocation is key to improving public service delivery.
Explanation:

The paragraph clearly discusses the importance and benefits of effective time management for civil servants, and the negative consequences of its absence. Option A directly states this main idea. Options B, C, and D are either too narrow or misrepresent the core message of the paragraph.

Question 52

Which of the following is an example of 'conflict of interest' for a civil servant?

  • Working overtime to meet a deadline.
  • Participating in a bid evaluation process where a competing company employs the civil servant's spouse.
  • Attending a training seminar organized by a private company.
  • Declining a gift from a client that exceeds the allowable limit.
Explanation:

A conflict of interest arises when a person's private interests (e.g., financial or personal relationships) could influence the objective exercise of their official duties. Option B presents this scenario, where a civil servant might be tempted to favor a company where their spouse works, compromising impartiality. Options A, C, and D describe routine or ethical actions that do not inherently involve a conflict of interest.

Question 53

A survey of government employees showed that 60% use public transportation, 25% drive their own cars, and the rest use ride-sharing services. If 120 employees use public transportation, how many employees use ride-sharing services?

  • 20
  • 30
  • 40
  • 50
Explanation:

If 120 employees represent 60% of the total, then the total number of employees (X) is 120 / 0.60 = 200 employees. The percentage of employees using ride-sharing services is 100% - 60% - 25% = 15%. So, the number of employees using ride-sharing services is 15% of 200 = 0.15 * 200 = 30 employees.

Question 54

Identify the logical flaw in the following argument: 'All successful projects have dedicated teams. Our team is dedicated. Therefore, our project will be successful.'

  • It assumes that all dedicated teams are successful.
  • It is a fallacy of affirming the consequent; dedication is necessary but not sufficient for success.
  • It generalizes from a specific case.
  • It uses ambiguous terms.
Explanation:

This argument commits the fallacy of 'affirming the consequent'. While dedicated teams are a necessary condition for successful projects, they are not necessarily a sufficient condition. A project can have a dedicated team but still fail due to other factors (e.g., poor planning, insufficient resources, external challenges). The argument incorrectly assumes that if the team is dedicated, success is guaranteed.

Question 55

What is the purpose of 'CC' and 'BCC' fields in an email, particularly in an office setting?

  • CC is for primary recipients, BCC is for attachments.
  • CC is for internal recipients, BCC is for external recipients.
  • CC shows recipients to all, BCC hides recipients from others.
  • CC is for urgent emails, BCC is for non-urgent emails.
Explanation:

'CC' (Carbon Copy) is used to send a copy of the email to recipients who need to be informed but are not the primary recipients. Their email addresses are visible to all other recipients. 'BCC' (Blind Carbon Copy) is used to send a copy to recipients whose email addresses should not be visible to the other recipients. This is often used for privacy or to avoid long recipient lists. Option C correctly differentiates their functions.

Question 56

Which of the following is a common practice for maintaining confidentiality of sensitive documents in an office?

  • Leaving documents on open desks for easy access.
  • Discussing document contents in public areas.
  • Storing documents in locked cabinets or password-protected files.
  • Shredding all documents immediately after reading.
Explanation:

Confidentiality of sensitive documents requires restricted access. Storing them in locked cabinets or password-protected digital folders ensures that only authorized personnel can access them. Options A, B, and D are either ineffective, counterproductive, or irrelevant to maintaining confidentiality.

Question 57

Which sentence contains a grammatical error related to modifiers?

  • The carefully written report impressed the committee.
  • She spoke softly, trying not to disturb the meeting.
  • He caught the bus running quickly.
  • The highly efficient system saved a lot of time.
Explanation:

Option C contains a misplaced modifier. 'Running quickly' should logically modify 'he' (the person running), but its placement makes it seem to modify 'the bus'. The sentence implies the bus was running quickly, which is not the intended meaning. The modifier should be placed closer to the word it modifies (e.g., 'Running quickly, he caught the bus.'). Options A, B, and D use modifiers correctly.

Question 58

What is the meaning of 'meticulous'?

  • Careless and hurried.
  • Lacking interest or enthusiasm.
  • Quick to make decisions.
  • Showing great attention to detail.
Explanation:

'Meticulous' means showing great attention to detail; very careful and precise. Option D directly aligns with this definition. Options A, B, and C describe different traits, some of which are opposite to meticulousness.

Question 59

If a clerk processes 2/3 of a batch of documents in 4 hours, how long will it take the clerk to process the remaining 1/3 of the batch at the same rate?

  • 1 hour
  • 2 hours
  • 3 hours
  • 4 hours
Explanation:

If 2/3 of the batch takes 4 hours, then 1/3 of the batch would take half of that time. (2/3) / 2 = 1/3. So, 4 hours / 2 = 2 hours. Therefore, the remaining 1/3 will take 2 hours.

Question 60

If 'WATER' is to 'REWAT' as 'TABLE' is to '_____'

  • LETAB
  • ELBAT
  • LEBAT
  • ABLET
Explanation:

The pattern involves moving the last two letters to the beginning of the word, and keeping their relative order. W A T E R -> E R W A T. For T A B L E, move 'L E' to the front to get L E T A B.

Question 61

What is the primary purpose of a 'cover letter' when applying for a job in the Civil Service?

  • To provide a detailed chronological work history.
  • To introduce your resume and explain your interest and suitability for the specific position.
  • To negotiate salary and benefits.
  • To list all your professional references.
Explanation:

A cover letter serves as an introduction to your resume, allowing you to briefly highlight your qualifications, express your interest in the specific position, and explain why you are a good fit for the role and the organization. It's an opportunity to personalize your application and make a strong first impression. It's not for detailed work history (resume), salary negotiation (interview), or listing references (separate document).

Question 62

Which of the following is the most effective way to organize digital files for easy retrieval in an office environment?

  • Saving all files to the desktop for quick access.
  • Using random filenames and relying on search functions.
  • Implementing a consistent naming convention and logical folder hierarchy.
  • Deleting old files frequently to reduce clutter.
Explanation:

A systematic and consistent naming convention, combined with a logical folder structure, is paramount for efficient digital file organization. This allows users to quickly locate files and understand their content. Options A, B, and D are either ineffective, create more confusion, or are too general to be considered the 'most effective' method.

Question 63

Choose the sentence that is free of grammatical errors.

  • There were only five employees who attended the seminar.
  • Him and I were assigned to the new project.
  • She had went to the conference before the report was due.
  • The data analysis was comprehensive and presented clearly.
Explanation:

Option D is grammatically correct. Option A has a misplaced 'only' (should be 'only five employees'). Option B has an incorrect pronoun case ('him and I' should be 'he and I' if subjective, or 'him and me' if objective, but in this context, 'he and I' as subjects of 'were assigned'). Option C has incorrect verb tense ('had went' should be 'had gone').

Question 64

What is the meaning of 'prerogative'?

  • A difficult decision.
  • A mandatory duty.
  • A special right or privilege.
  • A legal obligation.
Explanation:

'Prerogative' means a right or privilege exclusive to a particular individual or class. Option C accurately describes this. Options A, B, and D are incorrect definitions.

Question 65

A department's monthly electricity bill is P4,500. If they implement energy-saving measures that reduce consumption by 15%, and the electricity rate increases by 10%, what will be their new monthly bill?

  • P4,125.00
  • P4,207.50
  • P4,320.00
  • P4,500.00
Explanation:

First, calculate the reduced consumption cost: P4,500 * (1 - 0.15) = P4,500 * 0.85 = P3,825. This is the 'effective' bill before the rate increase. Then, apply the rate increase to this reduced consumption cost: P3,825 * (1 + 0.10) = P3,825 * 1.10 = P4,207.50.

Question 66

If 'ABC' is to 'CBA' as 'DEF' is to '_____'

  • FED
  • EDF
  • DFE
  • FDE
Explanation:

The pattern is a simple reversal of the letters in the sequence. A B C becomes C B A. Following this, D E F becomes F E D.

Question 67

What is the primary purpose of the 'Freedom of Information' (FOI) program in the Philippines?

  • To strengthen national security measures.
  • To allow public access to government records and official information.
  • To centralize all government economic planning.
  • To launch public health awareness campaigns.
Explanation:

The Freedom of Information (FOI) program in the Philippines aims to promote transparency and accountability in government by allowing citizens to request official information from public offices. It empowers the public by providing access to government records, official acts, transactions, and decisions. It is not primarily for national security, economic planning, or public health campaigns.